Course: Human Resources

Topic outline

General
General

Welcome to Mars Hill

University Human Resources
- News forum
  Welcome to YOUR Human Resources resource page!
  
  Plan information, documents, forms and information are now at your fingertips! Visit regularly for updates. Questions, comments, suggestions, let me know at jmatthews@mhu.edu
- February 2023 Live Well, Work Well Newsletter File
- Demystifying the Hiring Process File
  If you missed our recent Demystifying the Hiring Process Virtual Coffee Hour, you can check out the presentation (with links!) here.
- 2020 Mandatory Prescription Drug Coverage and Medicare Notice File
  This notice has information about your current prescription drug coverage with Mars Hill University and about your options under Medicare’s prescription drug coverage. This information can help you decide whether or not you want to join a Medicare drug plan. If you are considering joining, you should compare your current coverage, including which drugs are covered at what cost, with the coverage and costs of the plans offering Medicare prescription drug coverage in your area. Information about where you can get help to make decisions about your prescription drug coverage is at the end of this notice.
- TIAA Workshop URL
  Did you miss the TIAA Workshop on Monday, April 6th ?
  Follow the link for access to the workshop!
- ERISA Employee Benefits Plan Document & Summary Plan Description File
  Mars Hill University, as required by law, provides employees with the Employee Benefits Plan Document / Summary Plan Description (SPD), which contains important information regarding the benefits provided to you (and if applicable, your family) under the Plan. This document also outlines your rights and responsibilities under the Plan.
  You have the right to request a paper copy of this document by contacting the Human Resources Department.
- 2021-2022 Employee Handbook File
- W-9 Form File
  Form needed to add vendor (payee) to Colleague for payment using e-procurement system.
- Document Retention Chart File
  Resource for how long documents should be retained before destroying.
- TIAA Micro-site Training File
  Access the TIAA micro-site training presentation here.
- Medicare Webinar Presentation File
  Need general Medicare information?
  
  Check out presentation document from our recent Medicare Webinar.
- REVISED Additional Pay Request Form File
  This revised form is used to request additional pay for a specific event or occasion. After completion of the request and once returned to HR, it will go through an automated approval process.
  Please return to Shentell Ramsey in Human Resources, sramsey@mhu.edu, by the 15th of the month for the specified month requested to be paid.
- Coffee on the Quad Calendar Link File
2023 Benefit Open Enrollment
2023 Benefit Open Enrollment
- 2023 Benefit Presentation File
- 2023 Benefit Summary Guide File
- 2023 Self-Service Benefit Enrollment Instructions File
- High Deductible Health Plan Summary File
- Co-Pay Health Plan Summary File
- Information about Health Plan Options File
- Glossary of Healthcare Terms and Examples File
- Dental Insurance Plan Information File
- Vision Insurance Plan Information File
- HSA (Health Savings Account) Information for HDHPlans File
- TASC Flexible Spending Account Enrollment Form 2023 File
  Please complete this form if you would like to enroll in a flexible spending account in 2023.
2020-2021 Annual Staff Performance Reviews
2020-2021 Annual Staff Performance Reviews
Not available
2020 Benefit Open Enrollment
2020 Benefit Open Enrollment
Not available
2021 Benefit Open Enrollment
2021 Benefit Open Enrollment
Not available
Request for Employment Position & Change Forms
Request for Employment Position & Change Forms
Resources for requesting to fill a position, adding a new position, or submitting a change of employment for current MHU employees.
- 2020 Job Description Template File
  NEW 2020 Job Description Template
- Interview Question Guidelines File
- Request to Post Position Vacancy Form File
  This form is used to notify HR that you have a vacancy and would like to post the position. Form must be accompanied by an updated job description.
- Request to Hire Faculty (non-adjunct) and Staff File
  Use this form to notify HR to hire your faculty (non-adjunct) or staff candidate.
- Request to Hire Adjunct Candidate Form File
  This form is used to notify HR to hire your adjunct.
- Employee Change Request Form File
  Use this form to request an Employee Change such as changes in title (must have job description!), budget number, salary, etc..
WINTER WEATHER POLICY
WINTER WEATHER POLICY
2018-2019 Weather related policy information.
- Flexible Holiday/Adverse Weather Day File
Voluntary Shared Leave Program
Voluntary Shared Leave Program
- Request To Receive Transfer Leave Form File
- Shared Leave Progam Request to Donate Form File
General Change Forms
General Change Forms
Need to change your tax withholding information or Contact Now Emergency Information?

Here are some general change forms!
- NC Tax Witholding Form File
  Use this form to change your NC tax witholdings.
- Federal Witholding Form File
  Use this form to change your Federal Tax Withholding.
  Instructions can be found attached to the form.
- Direct Deposit Form File
  Use this form to sign up for direct deposit or to change your direct deposit information. *Remember to attach a copy of your banks authorization form or a voided check.
- No Cost Tuition Application File
- Employee Change Form File
  Use this form to update your personal information (address, phone number, emergency contact, name, or marital status).
Search Committee Training (NEW!)
This topic
Search Committee Training (NEW!)
Serving as a Search Committee Chair or a Search Committee Member? Please complete the training modules below and send your Certificate of Completion and Confidentiality Agreement to Human Resources once you have completed the training. Certification is good for 2 years of service as a Committee Chair or a Search Committee Member.
- Before the Search: The Committee URL
  Search Committee Training Video 1 of 4
- Before the Search: The Recruitment Plan URL
  Search Committee Training Video 2 of 4
- During the Search: Reviewing the Applicants URL
  Search Committee Training Video 3 of 4
- Selection: Campus Visit and In-Person Interviewing URL
  Search Committee Training Video 4 of 4
- Example Interview Questions File
  Information to get you started on structuring the interview process.
- Examples of Acceptable and Unacceptable Interview Inquiries File
  Be sure to stay in compliance while formatting your interview questions!
- Certification of Completion and Confidentiality Agreement File
  Please complete and sign the attached Certification of Completion and Confidentiality Agreement once you have completed each unit of Search Committee Training. Signed Certification of Completion and Confidentiality Agreement should be returned via email to sramsey@mhu.edu and is required prior to viewing application materials. Certification is good for two years.
Employee Health Plan / Healthgram (Cigna Network)
Employee Health Plan / Healthgram (Cigna Network)
2022 Employee Health Plan benefits information
- 2023 Healthgram HDHP Plan Summary File
- 2023 Benefit Summary Co-pay Plan File
- Healthgram Enrollment / Change Form File
  Use this form for new enrollment and changes in coverage.
  *New enrollment must include Release form as well.
- Healthgram Release Form File
  New enrollment forms must include release form.
- Glossary of Terms and Examples File
- High Deductible Health Plan Summary File
Health Equity (HSA)
Health Equity (HSA)
Contact Health Equity via email at: memberservices@healthequity.com

Or by phone at: 866.346.5800
Delta Dental
Delta Dental
Delta Dental plan information and enrollment/change form (DD).
- Benefit Sheet File 105.4KB
  2020 benefit description with deductible, maximum out of pocket, and plan details.
- Delta Dental Enrollment Form File
  Use this form for dental plan enrollment and changes in coverage.
Community Eye
Community Eye
Vision plan benefits, information, and enrollment/change form (CE).
- Enrollment/Change Form (CE) File
  Use this form to enroll during open enrollment or to make plan changes during open enrollment.
  
  Also use this form to make changes to address and telephone number.
Recuro Health Telemedicine
Recuro Health Telemedicine
24/7/365 Telemedicine access for MHU employees and immediate family.
- Recuro Health Benefit Information File
Equitable (AXA) Benefits
Equitable (AXA) Benefits
Not available
Guardian Plans
Guardian Plans
Critical Illness, Accident, Short-Term Disability, Long-Term Disability, and Term Life with AD&D
- Guardian Benefit Booklet File
- Learn More About Term-Life Insurance File
  Explanation of how term-life adjustable premiums and benefits work.
- Guardian Critical Illness Wellness Benefit Info File
  Mars Hill University provides a $5,000 Critical Illness policy at no cost to the employee (see the attached PDF for more policy details).
  If you participate in the University's health insurance plan you can be reimbursed $100 for only one of your annual wellness benefits. Click here to submit a wellness benefit claim form.
  Group number : 00568977
  Customer Service Number 1-888-482-7342
AIG Short Term Disability Voluntary Benefit
AIG Short Term Disability Voluntary Benefit
Not available
AIG Long Term Disability Benefit
AIG Long Term Disability Benefit
Not available
AIG AD&D Voluntary Benefit
AIG AD&D Voluntary Benefit
Not available
AIG Term Life Voluntary Benefit
AIG Term Life Voluntary Benefit
Not available
Archived Documents
Archived Documents
Not available
Other Resources
Other Resources
- MHU 2023 Org Chart File
  This is a living document that will be updated with employee changes regularly.
  If you have a correction or edit, please contact Jennie Matthews at jmatthews@mhu.edu.
- New Employee Orientation Presentation - Jan 5, 2022 File
- New Employee Orientation Presentation - Mar. 1, 2022 File
- New Hire Orientation Presentation - May 2nd, 2022 File
- New Hire Orientation Presentation - June 6, 2022 File
- New Hire Orientation Presentation - Nov. 28, 2023 File

Human Resources

Topic outline

General

2023 Benefit Open Enrollment

2020-2021 Annual Staff Performance Reviews

2020 Benefit Open Enrollment

2021 Benefit Open Enrollment

Request for Employment Position & Change Forms

WINTER WEATHER POLICY

Voluntary Shared Leave Program

General Change Forms

Search Committee Training (NEW!)

Employee Health Plan / Healthgram (Cigna Network)

Health Equity (HSA)

Delta Dental

Community Eye

Recuro Health Telemedicine

Equitable (AXA) Benefits

Guardian Plans

AIG Short Term Disability Voluntary Benefit

AIG Long Term Disability Benefit

AIG AD&D Voluntary Benefit

AIG Term Life Voluntary Benefit

Archived Documents

Other Resources